About our Service
Why choose us?
Simply Book and Arrive
With us, every decision and detail is pre-arranged for your convenience — from selecting the perfect spot to setting up your luxury camp. We handle all the labor-intensive tasks, so there’s nothing for you to worry about. Just book your spot with us and show up. We ensure that from the moment you arrive until your departure, your only focus is on enjoying the festival. Say goodbye to the stress of planning and hello to effortless enjoyment.
We Pack Heavy, So You Can Pack Light
Travel light and explore more! Our service empowers you to jet off to any festival and enjoy a first-class camping experience with minimal baggage. Whether you’re flying, shuttling, or carpooling, nothing will hold you back. Your adventure awaits, free of limitations from excess baggage.
Smart Savings on Time and Costs
Say goodbye to the hassle and expense of hotels, Airbnbs, and constant ride-sharing. Our ideally situated campsites grant you the luxury of in-and-out access, so you can easily access your refreshments and essentials. Revel in the ease of having everything within a short walk, saving you both time and money, and elevating your festival experience to new heights!
Your Included Amenities
Reliable Eco-friendly Power
- Solar Panel
- 200 W Power Bank
Experience the best in eco-friendly energy with our leading-edge solar generators. Equipped with two 200W outlets and four USB outlets, they’re designed to keep all your devices powered up and ready to go.
Luxurious Sleeping Quarters
- Queen Air Mattress
- 2 Pillows
- Plush Blanket
- Soft Sheets
Rest like royalty on our queen-sized, 18-inch-thick air mattress, adorned with the softest bedding, premium pillows, and a plush blanket. It’s more than a bed; it’s a sanctuary of comfort amidst the festival’s vibrancy.
Mesh Canopy Oasis
- Canopy
- Mesh Walls
Our UV-resistant canopy, complete with breathable mesh walls, offers a perfect blend of shade and airflow, ensuring a cool and comfortable retreat, even in scorching heat over 100 degrees.
Locking Canvas Tent
- Tipi Tent
- Lock
Maximize your space within festival limits with our all-season, breathable canvas tipis! They are thoughtfully designed to keep you cool under the sun and dry in the rain, ensuring an enjoyable experience regardless of the conditions. For added peace of mind, we also provide locks for each tent, allowing you to secure your belongings and enjoy the festivities worry-free.
Ambient Color-Changing lights
- Color Changing Lights
- Remote Control
Illuminate your nights with our provided color-changing lights, artfully strung through your canopy. They not only light up your space but also add a unique, easily identifiable charm to your campsite.
Comprehensive Camping Kit
- Table
- 2 Chairs
- Ice Chest w/ Wheels
- Electric Fan
- Outdoor Rug
Each camp is equipped with essential comforts: a table, chairs, ice chest, electric fan, floor mats/outdoor blankets, access to a grill, and a community lounge area. Every item is thoughtfully selected to enhance your camping experience.
How it works
Step 1: Choose your festival camping option
Embark on your festival adventure by making the first crucial decision: selecting between a community camp or a private camp option. This choice is the foundation of your festival camping journey, determining the nature of your stay and the connections you’ll make.
- Community Camp Option: Ideal for those looking to immerse themselves in the vibrant festival community, our community camps offer a shared space where you can meet new friends, enjoy communal amenities, and experience the festival together. Opting for a community camp can also simplify your planning process, as we may reserve large/group campsites for these areas, potentially removing the need for individual camping passes for participants.
- Private Camp Option: Perfect for those seeking a more personal or intimate festival experience, our private camps provide a secluded spot just for you or your group. This option allows for greater privacy and personal space, giving you a tranquil retreat amidst the festival’s excitement.
- Both camping experiences are designed to cater to different preferences and needs, ensuring you have the perfect base for your festival adventure.
Step 2: Secure your festival camping pass and ticket
After selecting your preferred festival camping option, you’re ready for the next exciting step – obtaining your festival camping pass and ticket!
- Festival camping passes and tickets are not sold by us and will be available on the festival’s official website.
- For many festivals, acquiring a separate festival camping pass is crucial. While some festivals offer the convenience of including camping privileges directly with your ticket—granting you car-free entry and effortless integration into the festival campgrounds—this isn’t always the case. If required, this pass is your key to reserving the spot where we’ll meticulously prepare your festival camp, ensuring you’re all set for an unforgettable experience.
- For certain festivals, we can reserve large or group campsites. This means if you choose the community camp option, you may not need to purchase an individual camping pass, as your spot in our larger, shared site will be secured by us.
- We’ve compiled all the essential information regarding each festival’s specific policies on our festivals page for your convenience.
- Please feel free to contact us if you have any questions or need more details. Our team is here to assist you with festival-specific instructions and options, ensuring your festival camping preparation is as seamless and enjoyable as possible.
Step 3: Reserve your festival camp
Welcome to the next step in your festival camping adventure! After securing the necessary festival camping passes and tickets, it’s time to finalize your arrangements with us.
- Contact us to secure your spot, and we will promptly respond with a tailored quote. This quote will cover all vital information, including festival-specific policies and the essential details of your chosen camping package. Take your time to review everything, and once you’re ready, confirm your booking via the link provided in our quote.
- For your convenience, we offer two payment options: Pay in full to confirm your booking outright or opt for a 50% deposit to reserve your place. This deposit counts towards the total cost of your festival camping experience, guaranteeing your spot for an epic adventure.
Step 4: Finalizing your festival camping adventure
Prepare for the pinnacle of your festival journey! Upon confirmation of your booking, the next significant step depends on your chosen payment method.
- Full Payment Option: If you’ve paid in full, your festival camping preparations are complete! Arrive at the designated time for community camps, or at your convenience for private camps.
- Deposit Payment Option: For those who’ve chosen to pay a 50% deposit, a final invoice will be issued one week before the event. Please ensure this payment is completed at least 24 hours before the festival to allow us to set up your camp seamlessly.
- And that’s it! With the final arrangements in place, all you need to do is arrive and dive into the festival’s excitement. We’ve taken care of everything to ensure your festival camping experience is effortless and unforgettable. Get ready to enjoy the festival like never before, with memories that will last a lifetime.
F.A.Q.
Best in Tents offers luxury festival camping rentals at a variety of music and cultural camping festivals across the country. We regularly update our website with the list of festivals we’ll be attending each season. If you don’t see your festival listed, feel free to reach out to us, as we’re always looking to expand our festival camping offerings.
The cost of our services varies from event to event, primarily due to the differing expenses we incur for each festival. These factors include rental costs for hauling equipment, mileage fees, fuel costs, and the price of our own festival camping passes and tickets. Additionally, the length of the festival also influences the pricing. Despite these variations, we are committed to maintaining fair and reasonable pricing. Ensuring that our guests receive value for their money without compromising on the quality of service is a top priority for us at Best in Tents.
Each of our luxury festival camps includes a spacious canvas tent, a queen-sized air mattress with soft bedding, a UV-resistant canopy with mesh walls, solar power generators, and a variety of camping essentials like chairs, a table, and an ice chest. We also offer exclusive amenities at our Community Camps, such as Wi-Fi, access to a grill, and more.
Absolutely! We offer both Private and Community Camp options. The Community Camp is great for those who love to socialize and be part of a group, while the Private Camp offers more seclusion. Each has its unique benefits, and you can choose the one that best suits your festival experience.
We offer a special discount for guests who opt for the Community Camp. This is because the Private Camp requires more resources in terms of labor, and there’s a higher risk of equipment damage or loss.
Our Community Camp offers a range of exclusive amenities that vary by event but potentially include Wi-Fi, access to a propane grill and stove, live DJ sets, and an inflatable pool. These added perks are designed to enhance your festival camping experience, offering both convenience and entertainment. Guests choosing the Private Camp should be aware that while they can still access these exclusive amenities, they will need to visit the Community Camp area to enjoy them.
If you choose the Community Camp, be aware that depending on the festival, you might need to meet with our group for a coordinated entry. Missing this meet-up means your booking will be adjusted to a Private Camp, incurring additional costs. This change in booking type and the associated extra fee will need to be settled before we set up your festival camp.
We understand that plans can change. For cancellations, please notify us as soon as possible. Our policy is that the initial 50% deposit is non-refundable.
If you’re opting to be part of our Community Camp, it’s important to acquire the same type of festival camping pass as we use, typically a General Admission (GA) pass. This ensures that you’re located within our designated community area. On the other hand, if you prefer to camp in a specific or preferred festival camping area, you will need to book a Private Camp. This option allows you more flexibility in choosing a different festival camping pass, such as one for preferred or VIP areas.
Although we do not sell festival camping passes directly, we can guide you to a trustworthy third-party vendor if you need assistance in acquiring one. Please let us know your specific requirements, and we will strive to accommodate them as best as we can.
After you inquire about our festival camping packages, we will send you a quote for the full amount. Once you review and accept this quote through the provided link, we’ll issue an invoice for a 50% deposit. This deposit must be paid within 7 days to secure your reservation and is non-refundable.
As the festival date draws near, specifically one week prior, we will issue a second invoice for the remaining 50% of the total cost. To maintain your reservation, this final payment should be completed at least 24 hours before the event starts. Please note, that failure to complete this final payment may lead to the release of your reservation, making it available for other interested parties.
